Hotel, Airport, Transportation and Visa Information
Hotel Reservations
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WM has arranged room blocks at hotels in downtown and the surrounding areas. You will receive a list of these hotels, along with booking instructions, in your confirmation email once your reservation is complete.
Hotel Room Booking Policy
To ensure a smooth and organized accommodation process for all conference attendees, please adhere to the following hotel room booking policy:
- Eligibility: You must be a registered attendee of the conference to book a hotel room.
- Room Reservation Limit: Each registrant is permitted to reserve one room in their name. If your group has arranged a sub-block, additional rooms may be booked accordingly.
- Additional Rooms: Any additional rooms booked under a single registrant’s name will be subject to cancellation.
- Name Requirement: All reservations must be made under the registrant’s name.
- Cancellation Policy: Reservations made without prior registration may also be subject to cancellation.
We appreciate your understanding and cooperation in following these guidelines to ensure a seamless experience for all attendees. Thank you.
*** Conference hotels offer pre- and post-conference dates based on availability of the hotel. After booking your room, please contact the hotel directly with your confirmation number to inquire about the availability of those additional dates.
If you have any questions please reach out to hgooden@wmsym.org
Hotel Terms & Condition
Hotel Cut-Off Date
Contracted WM rates are available until February 14, 2025 or until the room block is fully booked. After this date, you may still be able to book rooms, but the WM rate is not guaranteed and rooms will be subject to availability.
Deposit Policy and Payment
To secure a reservation, a valid credit card is required, along with a one-night room and tax deposit. This deposit will be charged by the hotel at the time of booking. No additional upfront fees are necessary to confirm your reservation. The deposit is refundable if the reservation is canceled no later than 72 hours before reservation
Cancellation Deadline
Reservation cancellation and adjustments vary by property, please confirm with the hotel at the time of booking. After this date, your credit card may be charged a non-refundable deposit equal to one night’s room rate plus tax. Guests who no-show, cancel, or modify their reservation less than 72 hours prior to check-in will also be charged for one night’s room rate plus tax.
Hotel Scam Advisory
Please be aware that external companies may contact you to help with hotel reservations for WM. These companies are not endorsed, affiliated with, or partnered with WM, despite any claims they might make. Reservations made through these third parties cannot be guaranteed, as some brokers may accept payment without confirming room bookings. If this happens, the hotel is not obligated to provide the accommodations you anticipated upon arrival. To protect yourself from such practices, we advise against using these unauthorized services. If you encounter any solicitations from these companies, please report them to hgooden@wmsym.org.
Transportation for WM Symposia Attendees
All Valley Transportation – Hospitality-Driven Excellence in Phoenix
Welcome to All Valley Transportation, the leading provider of first-class limousine service in the Phoenix area since 1999. Whether you’re traveling for business, leisure, or a special event, our fleet of luxury vehicles and exceptional service are here to meet your needs with elegance and comfort.
Based in Phoenix, we pride ourselves on offering a transportation experience that is not only reliable but also driven by a passion for outstanding hospitality. Whether you’re booking for a small business trip or a large group outing, we ensure that every ride with us is seamless, punctual, and stress-free.
Our Fleet
At All Valley Transportation, we understand that every occasion requires the perfect ride. Our diverse fleet includes:
- Black Car Sedans – Ideal for executive travel or intimate rides.
- SUVs – For families or small groups seeking comfort and style.
- Sprinters – Perfect for larger groups or corporate events.
No matter the size of your group, our limousine services are designed to exceed your expectations. From airport pickups to weddings, corporate events, or nights out, we have you covered.
Choose All Valley Transportation?
- Experience & Expertise: Serving the Phoenix area for over two decades with a focus on top-tier service.
- Flexible Options: Whether you’re traveling solo or in a group, our fleet offers a variety of vehicle options to suit your needs.
- Excellence in Service: Hospitality is at the heart of everything we do, ensuring every ride is luxurious, safe, and enjoyable.
Book Your Ride Today
Ready to experience the All Valley difference? Visit our homepage to make a reservation or learn more about our services. Let us take care of your transportation needs with the luxury and attention to detail you deserve.
Special Delta Air Lines Discount for WM Symposia Attendees
Delta Air Lines is pleased to offer exclusive flight discounts for attendees of the WM Symposia. Take advantage of these special rates to make your travel experience smooth and affordable.
How to Book Your Flight:
- Online Booking: Click here to book your flights and access your special discount.
- Phone Reservations: You may also call Delta’s Conferences and Events® at 1.800.328.1111 (Monday–Friday, 8:00 a.m. – 6:30 p.m. EST) and refer to Meeting Event Code: NY3HE to make your reservation.
Please note: There is no service fee for reservations booked and ticketed via the reservation 800 number.
Transportation
Visa Letter Request